Project manager

Description

The project manager manages the project on behalf of the project sponsor. He is appointed and managed by the project sponsor.

Responsibility

  1. Management of the project to achieve the project outcomes and procedure objectives (time, cost, quality)
  2. Economical and sustainable use of resources
  3. Leadership of the reporting system and provision of comprehensive, regular and situational information to project steering so that its steering and decision-making tasks can be performed.
  4. Leadership of stakeholder management and assurance of the involvement of eligible stakeholders
  5. Management of quality and risk management
  6. Timely involvement of the responsible controlling and compliance bodies to ensure that their legitimate requirements are met
  7. Arrangement of the methods, practices and tools to be used in the project in addition to HERMES and assurance of their use
  8. Performance of procurement in accordance with the requirements
  9. Execution of decision-making tasks

Powers

  1. Authority to use the resources released for the phase
  2. Decision-making power within the framework defined with the project sponsor
  3. Authority to give instructions
  4. In consultation with the project sponsor, division of the project into sub-projects, appointment of sub-project managers and delegation of management tasks

Skills

  1. Knowledge of the specialist area
  2. Knowledge of the project environment
  3. Knowledge of the core organization's requirements in terms of the project and operation of the application (e.g. for procurement, financing, controlling, security)
  4. In-depth project management knowledge
  5. Knowledge of the methods and practices used in the project
  6. Business administration knowledge to assess options and cost-effectiveness and to ensure the efficient and effective use of financial and human resources
  7. In-depth knowledge of HERMES, attested to by a certificate
  8. Decisiveness and assertiveness
  9. Managerial skills
  10. Communication skills to represent the project internally and externally, manage stakeholders and resolve conflicts
  11. Good writing skills, e.g. to create project reports

Relationships

Table 42: Project manager relationships
Module Task Task responsibility Outcome Involved in creation of outcome
Project steering Decide on project closure Project sponsor Checklist Project manager
Project decision steering Project manager, Project committee member, Quality and risk manager
Decide on phase release Project sponsor Checklist Project manager
Project decision steering Project manager, Project committee member, Quality and risk manager
Decide on project release Project sponsor Checklist Project manager
Project order Project manager, Business process owner
Project decision steering Project manager, Project committee member, Quality and risk manager
Commission and steer initiation Project sponsor Project initiation order Project manager
Steer project Project sponsor Project decision steering Project manager, Project committee member, Quality and risk manager
Project management Manage and control initiation Project manager Work order
Project status report
Minutes
Stakeholder list Project sponsor, Business analyst, Business process owner
Stakeholder Interests
Agree on and steer goods/services Project manager Quote request
Evaluation report
Agreement Project sponsor
Manage stakeholders and communication Project manager Project management plan
Stakeholder list Project sponsor, Business analyst, Business process owner
Stakeholder Interests
Lead change management Project manager Project management plan
Change request Business analyst, User representative
Change status list
Draw up project order Project manager Project management plan
Project order Business process owner
Decide on an option Project manager Checklist
Project decision management & execution Quality and risk manager
Prepare phase release Project manager Project management plan
Project status report
Phase report
Deal with problems and benefit from experience Project manager Lessons learned
Manage and control project Project manager Project management plan
Work order
Project status report
Minutes
Prepare project closure Project manager Lessons learned
Final project evaluation
Perform quality assurance Project manager Project management plan
Review report
Manage risks Project manager Project management plan
Project status report
Agile development Keep a product backlog Project manager Product backlog Business analyst, Developer
Conduct sprints Developer Minutes Project manager
Decide on agile development using SCRUM Project manager Checklist
Project decision management & execution Quality and risk manager
Introduce SCRUM Project manager Project management plan
Project foundations Conduct a study Project manager Study Business analyst, User representative, Business process owner, IT-architect
Analyze protection needs ISDP manager Protection needs analysis Project manager, Business process owner
Analyze the legal basis Project manager Legal basis analysis Business process owner
IT system Decide on system architecture Project manager Checklist
Project decision management & execution Quality and risk manager
Procurement Decide on contract award Project sponsor Publication Project manager
Checklist Project manager
Project decision steering Project manager, Project committee member, Quality and risk manager
Decide on call for tenders Project sponsor Checklist Project manager
Project decision steering Project manager, Project committee member, Quality and risk manager
Draw up agreement Project manager Agreement Project sponsor
Issue a call for tenders Project manager Tender documentation
Offer Operations manager, Developer
Evaluate tenders Project manager Evaluation report
Minutes
Prepare a call for tenders Project manager Tender documentation
Draw up a procurement plan Project manager Project management plan
Deployment organization Decide on launch of operation Project sponsor Checklist Project manager
Project decision steering Project manager, Project committee member, Quality and risk manager
Design a deployment concept Project manager Deployment concept Business analyst, User representative, Business process owner
Decide on acceptance Project manager Acceptance report Operations manager, User representative, Application owner, Developer, Quality and risk manager
Checklist
Project decision management & execution Quality and risk manager
Decide on preliminary acceptance Project manager Acceptance report Operations manager, User representative, Application owner, Developer, Quality and risk manager
Checklist
Project decision management & execution Quality and risk manager
Execute deployment Project manager Deployment measures carried out Business analyst, Business process owner
Prepare deployment Project manager Deployment measures and organization realized Business analyst, Business process owner
Testing Transfer test concept and infrastructure Test manager Minutes Project manager
IT migration Decide on acceptance of migration Project manager Acceptance report Operations manager, User representative, Application owner, Developer, Quality and risk manager
Checklist
Project decision management & execution Quality and risk manager
IT operation Design an operating concept Operations manager Agreement Project sponsor, Project manager
Information security and data protection Implement ISDP concept Project manager ISDP measures Operations manager, ISDP manager, Developer
ISDP concept Operations manager, Application owner, IT-architect
Transfer ISDP concept ISDP manager Checklist Project manager
Decide on ISDP concept Project manager Checklist
Project decision management & execution Quality and risk manager