Manage and control initiation
The project organization is not yet fully defined in the initiation phase. Nevertheless, those involved are appointed and managed so that they can perform their tasks.
To carry out this task, the project sponsor appoints a project manager for the initiation phase. This project manager does not necessarily have to cover project management for the following phases.
The project manager performs all project management activities that are necessary for successful project initiation. If necessary, the project manager is guided by the project management tasks described in the following phases.
The project manager and project sponsor identify and analyze the stakeholders.
The project manager issues work orders, leads and supports those involved in the project, monitors progress and coordinates the interdependencies concerning the work to be done. Information on the project status and forecasts is supplied to project steering by means of reporting. Reporting ensures formally standardized information between project management, project steering and other bodies.
The project initiation order is the plan for the initiation phase. It forms the basis for the management and control of the project. The outcomes defined in the project initiation order and the activities are fleshed out with work orders.
There is no formal change management in the initiation phase, as the project objectives and outcomes have not yet been defined. If there are changes relative to the project initiation order that affect the outcome, outlay or deadline, the project sponsor decides on them.
Hold kick-off meeting with all parties involved
Plan and commission the initiation tasks, outcomes and resources, and monitor progress (including QA measures and risks)
Create stakeholder list
Perform stakeholder analysis and prepare stakeholder interests
Inform project sponsors and other authorized stakeholders
Determine framework conditions and specifications for reporting
Draw up project status reports according to the specifications and prepare, conduct and post-process meetings, and take minutes; record decisions
Continually coordinate project progress and important findings with the project sponsor
Manage project staff and ensure goal orientation
Issue work orders and ensure a common understanding of procedures and outcomes
Coordinate the interdependencies between orders
Check progress by comparing actual values with planned values and making forecasts
Analyze deviations from what was planned and initiate measures
Have changes relative to the project initiation order approved by the project sponsor
|Module||Task||Task responsibility||Outcome||Involved in creation of outcome|
|Project management||Manage and control initiation||Project manager||Work order|
|Manage and control initiation||Project manager||Project status report|
|Manage and control initiation||Project manager||Minutes|
|Manage and control initiation||Project manager||Stakeholder list||Project sponsor, Business analyst, Business process owner|
|Manage and control initiation||Project manager||Stakeholder Interests|