Conduct a study
The objectives, rough requirements and options are established with the study. The study forms the basis for the option decision.
A project must be in line with the strategy and objectives of the organization. It must take account of the framework conditions and its economic efficiency must be ensured.
The study is fleshed out to such an extent that appropriate planning accuracy for deadlines, costs and outlay is achieved. It must be possible to assess the risks and economic efficiency comprehensively.
The study is conducted to create a project order.
The objectives and requirements form the basis for developing different options. The objectives are finalized. The requirements are described in such a way that the project content and scope are clear and the evaluation criteria can be defined. The requirements are fleshed out as the project progresses further.
The options are described in the study on the basis of the objectives and requirements. Typical options include customized development on the one hand and the procurement of a solution available on the market on the other.
Information from the market environment is used to develop the options. The options are described in sufficient detail for them to be evaluated. The evaluation criteria are defined for evaluating the options. These include the degree of objective achievement, coverage of requirements and other evaluation criteria such as compliance with the specifications, feasibility, risks and benefits.
The evaluation is comprehensibly documented and shows the current state of knowledge when the decision is made.
The study corresponds to the business case and shows the business benefit and how it is related to the strategy and objectives of the core organization.
Analyze the situation and record the findings in the study
Develop objectives and requirements, coordinate them with stakeholders and include them in the study
Identify conflicts of interest and resolve them with the project sponsor
Carry out market surveys and collect information on possible solutions (products, services, etc.)
Integrate the findings from the legal basis analysis and the protection needs analysis into the study
Determine evaluation criteria and their weighting
Evaluate options based on the evaluation criteria
Assess the impact of the option choice on the project
Complete the study
Coordinate the study with the project sponsor and stakeholders, including the controlling and compliance bodies