Tender documentation


The tender documentation includes all information published in the context of a call for tender. This includes first and foremost the project specifications (also called specifications in Switzerland), together with the catalogue of criteria, which is an indispensable part of the tender documentation.

Without project specifications, it is virtually impossible to compare the tenders received. The project specifications drawn up by the body issuing the tender for the goods/services to be provided are of benefit to both that body and potential tenderers. When drawing them up, the body issuing the tender becomes aware of what it really needs, and the tenderer in turn recognizes what the customer wants. It also forces the tenderer to take a stand on questions it might prefer to avoid, as well as to submit the tender with the required structure. In this way, the body issuing the tender gets a clear reference basis and can compare the tenders with each other.

The tender documentation additionally includes a draft contract, general terms and conditions of the core organization, the tender notice and further project specification enclosures. If questions are answered in a public tender, the questions and answers are likewise part of the tender documentation and are given to all tenderers.


  1. Project specifications with
    1. Background with
      1. Introduction, purpose of the document
      2. Reason for the tender, need for action
      3. Procurement item
    2. Description of the situation with
      1. Business organization
      2. Strengths and weaknesses
      3. Quantities and frequencies
      4. Scope and price
    3. Target situation with
      1. Objectives and requirements
      2. Mandatory and discretionary criteria
    4. Deadlines
    5. Structure of the offer
    6. Administrative details
    7. List of criteria with
      1. Eligibility and award criteria
      2. Weighting
      3. Points
  2. Appendices such as
    1. General terms and conditions
    2. Draft contract
    3. Tender notice
    4. Additional tender documentation