Manage and control project


Throughout the project, those involved in the project are appointed and managed so that they can perform their tasks. The project's progress is continuously reviewed and the planning updated.

Basic idea

The management and control of the project are based on the project planning. The planning describes how the objectives will be achieved (target) and shows the current project status (actual) as well as the future development (forecast).

The project manager issues work orders, leads and supports those involved in the project and coordinates the interdependencies concerning the work to be done.

The tasks and outcomes defined in the planning are fleshed out with work orders. This makes the work processes transparent, the planning is continually fine-tuned and the risk of misunderstandings is reduced.

The project's progress is periodically checked on the basis of the planning and the work orders. Actual project status data is gathered and compared with the planning. The outlay, costs and deadlines for the next steps of the project are estimated and portrayed in the planning as a forecast. In the event of actual or predicted deviations from the planning, the project manager takes measures to ensure that the objectives are achieved. The impact of the measures is continuously assessed.

Information on the project status and forecasts is supplied to project steering by means of reporting.

Reporting ensures formally standardized information between project management, project steering and other bodies.


Information on project management and control is recorded in the project management plan.

Reporting is regulated in the project management plan. It consists of reports and project meetings. Minutes include the project status report and the phase report. Further reports are required depending on the specifications of the core organization.

The work orders are assigned in advance to the responsible project team members based on the roles.

If significant project changes are required, they are handled in the change management task.

Detailed planning for the next phase is carried out with the task prepare phase release.


  1. Hold kick-off meeting with everyone involved and create a project culture
  2. Determine framework conditions and specifications for reporting
  3. Define reporting with reports and project meetings in the project management plan and agree with the project sponsor
  4. Draw up project status reports according to the specifications and prepare, conduct and post-process meetings, and take minutes; record decisions
  5. Continually coordinate project progress and important findings with the project sponsor
  6. Manage project staff and ensure goal orientation
  7. Issue work orders and ensure a common understanding of procedures and outcomes
  8. Coordinate the interdependencies between orders
  9. Check progress by comparing actual values with planned values and making forecasts
  10. Analyze deviations from what was planned and initiate measures
  11. Continually update project management plan