Tender documentation
Description
The tender documentation includes all information published in the context of a call for tender. This includes first and foremost the specifications, together with the catalogue of criteria, which is an indispensable part of the tender documentation.
The tender documentation additionally includes a draft contract, general terms and conditions of the core organization, the tender notice, and further specification enclosures. If questions are answered in a public tender, the questions and answers are likewise part of the tender documentation and are given to all tenderers.
Content
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Specifications with
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Background with
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Introduction, purpose of the document
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Reason for the tender, need for action
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Procurement item
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Description of the situation with
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Organization
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Strengths and weaknesses
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Quantities and frequencies
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Scope and price
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Target situation with
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Objectives and requirements
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Mandatory and discretionary criteria
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Scope
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Price (range)
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Deadlines
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Structure of the offer
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Administrative details
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List of criteria with
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Eligibility and award criteria
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Weighting
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Points
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Appendices such as
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General terms and conditions
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Draft contract
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Tender notice
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Additional tender documentation
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Templates
Relationships
Module | Task | Task responsibility | Outcome | Involved in creation of outcome |
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Procurement | Prepare call for tenders | User representative | Tender documentation | User representative , Project management |
Issue call for tenders | Project management | Tender documentation | Project management, User representative , Project support |