Procurement

Purpose

The procurement module is used for targeted procurement of a system, product, or service available on the market by means of an open or selective procedure.

What has to be done

  1. Procurement by means of an open or selective procedure and public tender; all other procurement is handled with the project management module.
  2. Boundaries:
    The development of the procurement foundations such as needs and market analysis, determination of the proper procedure with the procurement/purchasing unit, ensuring the legal aspects, and procedure selection take place during the development of the procurement analysis in the project foundations module.

Tasks and outcomes

Table 7: Procurement module tasks and outcomes
Task Outcome Phases
I C I D E C
Prepare call for tenders Tender documentation X X
Decide on call for tenders Tender checklist X X
Tender milestone X X
List of steering project decisions X X
Issue call for tenders Offer X X
Tender documentation X X
Evaluate tenders Evaluation report X X
Tender report X X
Decide on contract award Contract award checklist X X
Publication X X
Contract award milestone X X
List of steering project decisions X X
Draw up agreement Agreement X X