Project sponsor

Description

The project sponsor is responsible for the outcomes of the project and the achievement of the set objectives within the set framework conditions.

Responsibility

  1. Initiation and steering of the project
  2. Overall responsibility for the project and objective achievement
  3. Reconciliation of the project objectives with the overarching strategies, requirements, and objectives of the core organization
  4. Provision of resources (financial, human, infrastructure) and assurance that they are used efficiently
  5. Timely decisions on requests and measures
  6. Chairing of the project committee and appointment of its members
  7. Appointment and steering of the project management, definition of the project management's powers
  8. Assurance of sufficient participation by the specialist area

Powers

  1. Decision-making power within the framework of the allocation of powers by the core organization
  2. Allocation of financial and human resources, as well as infrastructure, to the project
  3. Escalation to the core organization

Skills

  1. Business understanding and knowledge of the specialist area
  2. Knowledge of the core organization requirements for the project (e.g. for procurement, financing, controlling, security), for project steering, and for the project organization
  3. Business administration knowledge to ensure the efficient and effective use of financial and human resources
  4. In-depth knowledge of project initiation and project management
  5. Knowledge of HERMES, attested to by course attendance
  6. Communication skills to represent the project internally and externally, manage stakeholders, and resolve conflicts
  7. Decisiveness and assertiveness

Relationships

TableĀ 20: Tasks for which the project sponsor is responsible and other roles involved in creating the outcomes
Module Task Responsible Outcome Involved in creation of outcome
Project steering Decide on project initiation release Project sponsor Project initiation release checklist Project sponsor, Project management
Project initiation order Project sponsor, Project management
Project initiation release milestone Project sponsor, Project management
List of steering project decisions Project sponsor, Project management
Decide on execution release Project sponsor Execution release checklist Project sponsor, Project management, Quality and risk manager
Execution order Project sponsor, Project management, User representative
Execution release milestone Project sponsor, Project management, Project committee
List of steering project decisions Project sponsor, Project management
Steer project Project sponsor QA and risk report Project sponsor, Quality and risk manager
List of steering project decisions Project sponsor, Project management, Project committee
Decide on phase release Project sponsor Phase release checklist Project sponsor, Project management, Quality and risk manager
QA and risk report Project sponsor, Quality and risk manager
Phase release milestone Project sponsor, Project management, Project committee, User representative
List of steering project decisions Project sponsor, Project management
Decide on release Project sponsor Release checklist Project sponsor, Project management, User representative , Quality and risk manager
QA and risk report Project sponsor, Quality and risk manager
Release milestone Project sponsor, Project management, Project committee, User representative
List of steering project decisions Project sponsor, Project management
Decide on project discontinuation Project sponsor Project discontinuation checklist Project sponsor, Project management, User representative , Quality and risk manager
Lessons learned Project sponsor, Project management, User representative
Final project evaluation Project sponsor, Project management
Project closure milestone Project sponsor, Project management, User representative , Project committee
List of steering project decisions Project sponsor, Project management
Decide on closure phase release Project sponsor Closure phase release checklist Project sponsor, Project management, Quality and risk manager
QA and risk report Project sponsor, Quality and risk manager
Closure phase release milestone Project sponsor, Project management, Project committee, User representative
List of steering project decisions Project sponsor, Project management
Decide on project closure Project sponsor Project closure checklist Project sponsor, Project management, Quality and risk manager
QA and risk report Project sponsor, Quality and risk manager
Project closure milestone Project sponsor, Project management, Project committee
List of steering project decisions Project sponsor, Project management
Project management Manage and inform stakeholders Project management Stakeholder list Project management, Project sponsor, Business analyst, Project support
Project management plan Project management, Project sponsor
Draw up project management plan Project management Project management plan Project management, Project sponsor
Agree on and steer goods/services Project management Agreement Project management, Project sponsor, Project support
Deal with problems and benefit from lessons learned Project management Lessons learned Project management, Project sponsor, User representative
Prepare project closure Project management Lessons learned Project management, Project sponsor, User representative
Project foundations Prepare study Project management Stakeholder list Project management, Project sponsor, User representative , Business analyst, Project support
Procurement Decide on call for tenders Project sponsor Tender checklist Project sponsor, Project management, User representative , Quality and risk manager
Tender milestone Project sponsor, Project management, Project committee, User representative
List of steering project decisions Project sponsor, Project management
Decide on contract award Project sponsor Contract award checklist Project sponsor, Project management, User representative , Quality and risk manager
Publication Project sponsor, Project management
Contract award milestone Project sponsor, Project management, Project committee, User representative
List of steering project decisions Project sponsor, Project management
Draw up agreement Project management Agreement Project management, Project sponsor, User representative
Deployment organization Decide on launch of operation Project sponsor Launch of operation checklist Project sponsor, Project management, Quality and risk manager
Launch of operation milestone Project sponsor, Project management, Project committee
List of steering project decisions Project sponsor, Project management
IT operation Design operating concept Operations manager Service level agreement Operations manager , Project sponsor, Project management, User representative
ISDP Transfer ISDP concept ISDP manager ISDP concept ISDP manager, Project sponsor, Project management, User representative , Operations manager , IT architect