Project management

Description

The project management manages the project on behalf of the project sponsor. The project management manages and coordinates the project regardless of the specialist focus of the solution and the chosen development approach.

Responsibility

  1. Management of the project to achieve the set objectives (time, cost, quality) and procedure objectives
  2. Economical and sustainable use of resources
  3. Management of reporting and provision of comprehensive, regular, and situational information to project steering so that the relevant steering and decision-making tasks can be performed
  4. Identification and recruitment of stakeholders for the project, analysis of their basic interests
  5. Management of quality and risk management
  6. Ensuring timely involvement of the responsible controlling and compliance bodies so that their legitimate requirements are met
  7. Arrangement of the methods, practices, and tools to be used in the project in addition to HERMES and assurance of their use
  8. Implementation of steering and management decisions
  9. Performance of procurement in accordance with the requirements
  10. Verification of compliance by the contracting parties in the project with the SLA (service level agreement)

Powers

  1. Can access all project information
  2. Authority to use the resources released
  3. Sole project management responsibility and authority to give instructions, without interfering in the self-organization of the development team during agile solution development
  4. Decision-making power within the framework defined with the project sponsor
  5. In consultation with the project sponsor:
    1. Division of the project into sub-projects,
    2. Appointment of sub-project managers, and
    3. Delegation of management tasks.

Skills

  1. Knowledge of the project environment
  2. Knowledge of the core organization's requirements in terms of the project and operation of the application (e.g. for procurement, financing, controlling, security) or in terms of application of the project
  3. In-depth project management knowledge (main criterion)
  4. In-depth knowledge of HERMES, attested to by a certificate
  5. Good knowledge of the methods and practices used in the project
  6. Business administration knowledge to assess options and economic efficiency and to ensure the efficient and effective use of financial and human resources
  7. Decisiveness and assertiveness
  8. Managerial skills
  9. Communication skills
    1. to represent the project internally and externally;
    2. to manage stakeholders and resolve conflicts;
    3. to be able to communicate in a manner appropriate to the level (e.g., during presentations in the project committee, before committees of the core organization, etc.)
  10. Good writing skills, e.g. to create project reports

Relationships

TableĀ 21: Tasks for which the project management is responsible and other roles involved in creating the outcomes
Module Task Responsible Outcome Involved in creation of outcome
Project steering Decide on project initiation release Project sponsor Project initiation release checklist Project sponsor, Project management
Project initiation order Project sponsor, Project management
Project initiation release milestone Project sponsor, Project management
List of steering project decisions Project sponsor, Project management
Decide on execution release Project sponsor Execution release checklist Project sponsor, Project management, Quality and risk manager
Execution order Project sponsor, Project management, User representative
Execution release milestone Project sponsor, Project management, Project committee
List of steering project decisions Project sponsor, Project management
Steer project Project sponsor List of steering project decisions Project sponsor, Project management, Project committee
Decide on phase release Project sponsor Phase release checklist Project sponsor, Project management, Quality and risk manager
Phase release milestone Project sponsor, Project management, Project committee, User representative
List of steering project decisions Project sponsor, Project management
Decide on release Project sponsor Release checklist Project sponsor, Project management, User representative , Quality and risk manager
Release milestone Project sponsor, Project management, Project committee, User representative
List of steering project decisions Project sponsor, Project management
Decide on project discontinuation Project sponsor Project discontinuation checklist Project sponsor, Project management, User representative , Quality and risk manager
Lessons learned Project sponsor, Project management, User representative
Final project evaluation Project sponsor, Project management
Project closure milestone Project sponsor, Project management, User representative , Project committee
List of steering project decisions Project sponsor, Project management
Decide on closure phase release Project sponsor Closure phase release checklist Project sponsor, Project management, Quality and risk manager
Closure phase release milestone Project sponsor, Project management, Project committee, User representative
List of steering project decisions Project sponsor, Project management
Decide on project closure Project sponsor Project closure checklist Project sponsor, Project management, Quality and risk manager
Project closure milestone Project sponsor, Project management, Project committee
List of steering project decisions Project sponsor, Project management
Project management Manage and control project Project management Project management plan Project management
Work order Project management, User representative , Project support
Project status report Project management, Project support
Minutes Project management, User representative , Project support
Solution requirements Project management, User representative
Detailed specifications Project management, User representative
Manage and inform stakeholders Project management Stakeholder list Project management, Project sponsor, Business analyst, Project support
Stakeholder interests Project management, User representative
Project management plan Project management, Project sponsor
Draw up project management plan Project management Project management plan Project management, Project sponsor
Draw up project execution order Project management Execution order Project management, User representative , Project support
Manage changes Project management Change request Project management, User representative , Business analyst, Project support
Change status list Project management, User representative , Project support
Project management plan Project management
Solution requirements Project management, User representative
Agree on and steer goods/services Project management Quote request Project management, Project support
Offer Project management, Project support
Evaluation report Project management, User representative , Project support
Agreement Project management, Project sponsor, Project support
Deal with problems and benefit from lessons learned Project management Lessons learned Project management, Project sponsor, User representative
Perform quality assurance Project management Project management plan Project management
Review report Project management, User representative , Project support
Manage risks Project management Project management plan Project management
Project status report Project management, Project support
Prepare phase release Project management Phase report Project management, User representative , Project support
Project management plan Project management
Project status report Project management, Project support
Prepare release closure Project management Release report Project management, User representative , Project support
Project management plan Project management
Project status report Project management, Project support
Prepare project closure Project management Lessons learned Project management, Project sponsor, User representative
Final project evaluation Project management, Project support
Project foundations Analyze legal basis Project management Legal basis analysis Project management, Project support
Analyze protection needs ISDP manager Protection needs analysis ISDP manager, Project management
Prepare procurement analysis User representative Procurement analysis User representative , Project management
Prepare study Project management Study Project management, User representative , Business analyst, IT architect, Project support
Stakeholder list Project management, Project sponsor, User representative , Business analyst, Project support
Decide on next steps Project management Next steps checklist Project management, User representative , Quality and risk manager, Project support
Study Project management, User representative , Project support
Next steps milestone Project management, User representative
List of management project decisions Project management, User representative , Project support
Procurement Prepare call for tenders User representative Tender documentation User representative , Project management
Decide on call for tenders Project sponsor Tender checklist Project sponsor, Project management, User representative , Quality and risk manager
Tender milestone Project sponsor, Project management, Project committee, User representative
List of steering project decisions Project sponsor, Project management
Issue call for tenders Project management Offer Project management, User representative , Operations manager , Developer
Tender documentation Project management, User representative , Project support
Evaluate tenders User representative Evaluation report User representative , Project management
Tender report User representative , Project management
Decide on contract award Project sponsor Contract award checklist Project sponsor, Project management, User representative , Quality and risk manager
Publication Project sponsor, Project management
Contract award milestone Project sponsor, Project management, Project committee, User representative
List of steering project decisions Project sponsor, Project management
Draw up agreement Project management Agreement Project management, Project sponsor, User representative
Product Decide on product concept Project management Product concept checklist Project management, Quality and risk manager, Project support
Product concept milestone Project management, User representative
List of management project decisions Project management, Project support
IT system Decide on solution architecture Project management Solution architecture checklist Project management, Quality and risk manager, Project support
Solution architecture milestone Project management, User representative
List of management project decisions Project management, Project support
Tests Transfer test infrastructure Test manager Test concept Test manager , Project management
Test infrastructure transferred Test manager , Project management
Minutes Test manager , Project management
Deployment organization Design deployment concept User representative Deployment concept User representative , Project management, Business analyst
Project management plan User representative , Project management
Realize deployment measures User representative Deployment measures realized User representative , Project management, Business analyst
Decide on preliminary acceptance Project management Preliminary acceptance checklist Project management, Quality and risk manager, Project support
Acceptance report Project management, User representative , Operations manager , Developer, Quality and risk manager, Project support
Preliminary acceptance milestone Project management, User representative
List of management project decisions Project management, User representative , Project support
Execute deployment measures User representative Deployment measures carried out User representative , Project management, Business analyst
Decide on launch of operation Project sponsor Launch of operation checklist Project sponsor, Project management, Quality and risk manager
Launch of operation milestone Project sponsor, Project management, Project committee
List of steering project decisions Project sponsor, Project management
Decide on acceptance Project management Acceptance checklist Project management, Quality and risk manager, Project support
Acceptance report Project management, User representative , Operations manager , Developer, Quality and risk manager, Project support
Acceptance milestone Project management, User representative
List of management project decisions Project management, User representative , Project support
IT migration Decide on acceptance of migration Project management Migration acceptance checklist Project management, Quality and risk manager, Project support
Acceptance report Project management, User representative , Operations manager , Developer, Quality and risk manager, Project support
Migration acceptance milestone Project management, User representative
List of management project decisions Project management, User representative , Project support
Decommission the legacy system IT architect Legacy system removed IT architect, Project management, Operations manager , Business analyst
IT operation Design operating concept Operations manager Service level agreement Operations manager , Project sponsor, Project management, User representative
ISDP Decide on ISDP concept Project management ISDP concept checklist Project management, Quality and risk manager, Project support
ISDP concept milestone Project management, User representative
List of management project decisions Project management, Project support
Implement ISDP concept User representative ISDP measures realized User representative , Project management, Operations manager , ISDP manager, IT architect
ISDP concept User representative , Project management, Operations manager , ISDP manager, Developer
Transfer ISDP concept ISDP manager ISDP concept transferred ISDP manager, Project management, User representative , Operations manager
ISDP concept ISDP manager, Project sponsor, Project management, User representative , Operations manager , IT architect